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Consular Services and Visas


Consular Services

Consular services are provided for on an equal, impartial, efficient and transparent basis.

Consulates ensure all co-nationals protection against the violation of their fundamental rights and the limitation or privation of their personal freedom. They also ensure emergency assistance, help in locating family members, inheritance procedures initiated abroad and for the repatriation of mortal remains.

Please refer to the following link for further information.

Click here for the Information Notice on the protection of individuals with regard to personal data treatment aimed at the obtainment of the Italian citizenship by Iure Sanguinis or by naturalization.

Click here for the Information Notice on the protection of individuals with regard to personal data treatment for the provision of consular services.

 

Visas

VISAS TO ENTER ITALY

Starting from July 1st, 2019 it is possible to apply for short term (up to 90 days) Tourist and Business  Schengen Visas to Italy through VFS Global offices – 11th floor Ocean Park Building – 1 Dao Duy Anh – Ha Noi.

Beforehand: Preliminary Information

1.The applicant has to apply through the Embassy of the Country of his/her main destination (according to the purpose of the journey and/or the length of stay).

  1. We suggest you to visit the website of the Ministry of Foreign Affairs and International Cooperation http://vistoperitalia.esteri.it/ where all the relevant information concerning visa issuance to Italy can be found.
  2. Check the validity period of your passport, which must expire at least three months after the requested visa’s expiration date. Also, ensure that the photo on the passport matches the person. The passport must have at least 2 blank pages for visa and stamps.
  3. Verify the desired departure date, keeping in mind that the processing time for a Schengen visa is up to 15 days, extendable, in certain cases, up to 45 days. Visa applications can be submitted up to 6 months in advance (9 months for seafarers in the performance of their duties) and no later than 15 days before the planned trip. It is the responsibility of the applicant to take necessary precautions to meet these deadlines. An application submitted less than 15 days before the departure date may be accepted, but there is a risk that the visa may not be issued in a timely manner.

Once you have checked all the above requirements, you can start preparing the visa documents.

Submitting the application

The application for short-term visas (up to 90 days) for Tourism and Business can be submitted at the Visa Center for Italy managed by VFS Global, located in Ocean Park Building – 1 Dao Duy Anh – Hanoi (eleventh floor). Appointments can be scheduled on the website www.vfsglobal.com/italy/vietnam/index.html by creating an account and accessing the list of available appointments. A toll-free number +842835212002 and a dedicated email address (Info.itvn@vfsglobal.com) are available in case of problems. Applications for all other types of visas must be submitted directly to the Embassy of Italy in Hanoi (public opening hours: Monday, Tuesday, and Thursday from 9 am to 11:30 am), by prior telephone appointment at +84.2438256256 ext. 121.

The fee to initiate the visa application process must be paid in Vietnamese Dong (VND), and this amount will be retained by the Embassy even in case of visa denial; the cost is subject to slight variations every quarter. Payment can only be made in cash.
Click here for the complete fee table.

Vietnamese-language documentation must always be accompanied by an English (or Italian) translation.

Invitation letters from Italy (tourism, business, invite, religious purpose or others) must be emailed in advance to the Embassy (email address: visti.hanoi@esteri.it ) by the inviting person from Italy. The specimen of these invitation letters can be found in the section “Forms” on the Embassy’s website

Interviews: The Visa Office may interview applicants if deemed necessary.

The Schengen Visa (“VSU”) can be issued for – (up to 90 days) for the following purposes: transit, business, tourism, study, religious purpose, invitation, mission, self-employment, subordinate work, sports competition, medical treatment (type “C” visas). The fee is currently 80 Euros.

National Visas (“VN”) allow access for long-term stays in the territory of the issuing state and, as long as valid, permit free movement for a period not exceeding 90 days per semester in the territory of other member states. National Visas can be issued for: adoption, study, family reasons, religious reasons, medical treatment, self-employment, subordinate work, diplomatic mission, mission, elective residence, re-entry, and working holiday (type “D” visas).

Direct flight to Italy without transit in any other Schengen Country (i.e. Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Latvia, Liechtenstein, Lithuania, Iceland, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden and Switzerland) is recommended for this type of visa, as airlines might not board passengers transiting in such other countries.

Information on the protection of individuals – VISAS

Tourist Visa (type “C”) – Required Documentation

  1. The visa application form must be completed in all its parts and signed.
    2. 1 recent passport-sized photo according to ICAO standards, sized 3.5×4.0cm; photos to be attached to the visa application must be recent (not older than 6 months), without filters, and without retouching. Please paste only one photo on the application form.
    3. The passport must have at least 3 months of validity from the requested visa’s expiration date. The passport must have at least 2 blank pages for visa stamps.
    4. 1 copy of the passport page with the photo and all pages with visas.
    5. Booking with a return flight or ticket.
    6. Proof of available lodging in Italy: tourist vouchers, hotel booking, free accommodation offer on specific invite and hospitality form (downloadable from “Forms” section of the website).
    7. Proof of sufficient personal economic means: personal bank statements for the last 3 months; if you have a credit card linked to a bank account, a copy of the card and the certificate attesting to the credit limit (STANDING). Bank savings accounts are not considered relevant to demonstrate sufficient personal financial means.
    8. Documents proving socio-professional standing: employment contract, social insurance booklet, leave-permit; true copy of the original business license if the applicant is Head or Shareholder of a Company; for Retired persons, Statement of retirement and allowances..
    9. Health insurance policy with coverage of at least 30,000 Euros for hospitalization and repatriation expenses.
    10. 1 copy of the family booklet.
    11. Any other document supporting the visa application that the applicant deems useful to present.

 

Remarks:

If the visa is lodged for a minor, the following additional documents are required:

– 1 true copy of the birth certificate;

– Parental “consent letter” signed by the parents in front of an officer of the Embassy’s Visa Section (the form to be filled can be downloaded from the section “Forms” in the Embassy’s website).

 

Business Visa (type “C”) – Required Documentation:

 

  1. The visa application form must be completed in all its parts and signed.
  2. 1 recent passport-sized photo according to ICAO standards, sized 3.5×4.0cm; photos to be attached to the visa application must be recent (not older than 6 months), without filters, and without retouching. Please paste only one photo on the application form.
  3. The passport must have at least 3 months of validity from the requested visa’s expiration date. The passport must have at least 2 blank pages for visa stamps.
  4. 1 copy of the passport page with the photo and all pages with visas.
  5. Booking with a return flight or ticket.
  6. Documents of the local Company (depending on the case: business license, letter of Decision to send employee/s on business trip abroad, labour contract, copy of the social insurance booklet etc.). Verbal Note of the Vietnamese MOFA – Consular Department is required for holders of Official Passport.
  7. Completed invitation form (see the “Forms” section of the website) from the Italian company explaining the purpose and duration of the trip.
  8. Copy of the certificate of registration of the Italian inviting company (“Visura Camerale”).
  9. Proof of sufficient personal economic means: personal bank statements for the last 3 months; if you have a credit card linked to a bank account, a copy of the card and the certificate attesting to the credit limit. Savings books are not considered relevant to demonstrate sufficient personal financial means.
  10. Health insurance policy with coverage of at least 30,000 Euros for hospitalization and repatriation expenses.
  11. Hotel reservation or proof of prepaid or free accommodation offered in Italy.
  12. 1 copy of the family booklet.
  13. Any other document supporting the visa application that the applicant deems useful to present.
  14. The Embassy will assess the need to submit documents according to points 9, 10, and 13 for already known companies.

 

 

Remarks:

For participation in fairs in Italy, proof of payment for the stand at the fair venue and evidence of the shipment of goods to be exhibited must be provided.

 

Student Visa (type “C”) – Documents required

For Study Visas of type “D”:

  1. The visa application form must be completed in all its parts and signed.
  2. 1 recent passport-sized photo according to ICAO standards, sized 3.5×4.0cm; photos to be attached to the visa application must be recent (not older than 6 months), without filters, and without retouching. Please paste only one photo on the application form.
  3. The passport must have at least 3 months of validity from the requested visa’s expiration date. The passport must have at least 2 blank pages for visa stamps.
  4. 1 copy of the passport page with the photo and all pages with visas.
  5. Booking with a return flight or ticket.
  6. Letter of invitation from the University/Institute/Italian institution;
  7. Proof of sufficient personal economic means for the entire duration of studies in Italy. This proof can be provided with a bank statement; savings books are not considered relevant to demonstrate sufficient personal financial resources.
  8. Documents issued by the employer: decision to send the employee to study abroad and employment contract.
  9. Verbal Note by Vietnamese MOFA – Consular Department is required for holders of Official Passport.
  10. Health insurance policy with coverage of at least 30,000 Euros for hospitalization and repatriation expenses.
  11. Hotel reservation or proof of prepaid or free accommodation offered in Italy.
  12. 1 copy of the family booklet.
  13. Any other document supporting the visa application that the applicant deems useful to present.

IMPORTANT: Visa applications must be submitted in Hanoi or in Ho Chi Minh City depending on the place of residence. Please find herewith a detailed map whith the areas which fall under the competence of the Embassy (Hanoi) or under the competence of the Consulate General (Ho Chi Minh City).